Zoom Safety Tips

In order to keep your Zoom event or meeting safe from unwanted and disruptive intrusions, we highly recommend the following best practices:

• Enable waiting rooms for all Zoom events. Do not let anyone in whose name is not displayed upon entering the waiting room.
• Disable “removed participants to rejoin,” in your Zoom settings (must be done online at cuny.zoom.us/signin). In the case that someone needs to be removed, their device’s IP address will be blocked from re-entering.
• Require registrations prior to the event in order to collect the emails of all those who have registered for the event. If an incident occurs there is a better chance of tracking down who is responsible.
• Do not share the Zoom link or ID publicly. This includes social media and the MyBaruch platform. Sharing your Zoom information publicly makes you more vulnerable to an attack. Create an RSVP or registration link that you can share publicly instead.
• Enable the password feature and only share with those who have registered. In addition, only share that password the day of the event.
• Designate a co-host from your organization to help facilitate the online session. Co-hosts can help moderate the chat, admit attendees, and remove any disruptions if necessary.
• Disable screen sharing and white board for all participants (must be done online at cuny.zoom.us/signin). This way only the host and co-host(s) are allowed to share screen.
• Enable “authorized Baruch users only” feature so that only those with a Baruch email can join the event. Not always an option if you have outside guests coming to your event.
• Avoid using personal meeting rooms. Create a unique Zoom ID so that you have a one-time use code that will prevent future incidents from happening to your personal zoom room.
• Record the event. If an incident happens this will provide proof of what took place. This is not always an option, but if you decide to go this route please advertise that the recording will happen beforehand.

Read CUNY’s Zoom Security Protocol for more detailed information.