Club Registration Process

Fall 2025 Club Registration Process

Below is the information you will need to complete your club’s registration process. Please read this page in its entirety as it contains vital information for your organization’s success this year.

Registration in MyBaruch

Closes Monday, September 15, 2025 @ 11:00 a.m.

Registration in MyBaruch is now open. All student organizations are required to register each semester. Please be sure to update your constitution (the updated template is required) and any additional club documents. This registration also includes updating your officers for the 2025-2026 academic year. If you have not yet held elections, please wait until they take place before registering. To finalize your club’s registration, you must complete all required training: 3 BOLT modules, SPARC, and Anti-hazing training (if applicable).

COMPLETE YOUR MYBARUCH REGISTRATION

BOLT Modules

Closes Monday, September 22, 2025 @ 11:00 a.m.

BOLT (Baruch Officer Leadership Training) is where club leaders learn essential policies and procedures for the functioning of their student club or organization.

The training is divided into three modules that can be completed on your own time before the designated deadline. To receive access to the modules, your club must have an approved registration in MyBaruch. Once registered, the President and Treasurer of the organization will receive an exclusive invite-only link to access the first module. Upon completing the first module, students will receive exclusive, invite-only links to complete the subsequent modules. If your club would like additional e-board members to take BOLT, please email your advisor. Failure to complete the training by President and/or Treasurer will result in the club being inactive for the remainder of the semester.

Note: Both President and Treasurer must complete all three modules before they can access the clubs budget, reserve rooms for meetings and events, participate in campus events, and utilize club resources.

SPARC Training

Closes Monday, September 29, 2025 @ 11:00 a.m.

SPARC (Sexual and Interpersonal Violence Prevention and Response) is CUNY’s Sexual Assault and Title IX Training. Both President and Treasurer are required to complete this training.

To receive access to the training, you must have completed the BOLT requirements. Those who need to complete the training will receive an e-mail from Annie Virkus-Estrada with information on how to access the module; please follow the instructions in the e-mail.

Once you have completed the training, utilize the Student Life SPARC Verification form to upload your completion certificate.

Note: If you previously completed your SPARC Training in 2024, you can upload your proof of completion immediately. Anyone who completed the training prior to this or is taking it for the first time, will have to complete the training. Failure to complete the training by the club president and/or treasurer will result in the club being inactive for the remainder of the semester.

Anti-Hazing Training

Closes Monday, September 29, 2025 @ 11:00 a.m. (Greek Letter Organizations only)

All members of Greek Letter Organizations must complete anti-hazing training and provide complete rosters for all members of the organization.

Members will receive an email with instructions on how to complete anti-hazing training. Failure to complete the training by all members will result in the organization being inactive for the entire academic year.

Large-Scale Event Proposals for 2025-2026

Form opens on Friday, August 8, 2025 and closes Friday, September 19, 2025 @ 11:00 a.m.

Organizations will be asked to submit their proposals for large-scale events for the entire 2025-2026 academic year. This is your club’s opportunity to secure a large-scale space and to plan. Having this information will allow Student Life staff the opportunity to look at the whole calendar and work to allocate events as evenly as possible.

Due to limited space, we will only approve up to two (2) large-scale event submissions per club for the 2025-2026 academic year. Clubs should plan to host all large-scale events beginning November 2025. In order for the request to be approved, the club must be fully registered, and all required trainings must be completed.

All proposals will be reviewed after the deadline. Decision emails will be sent out after all proposals have been reviewed and will include next steps.

Submit your 2025-2026 Large Scale Event Proposals

Student Organization Travel Request Form

Planning on attending an off-campus trip or conference? We have created a new process to collect all trip proposals to ensure adequate planning and support from our office.

All travel requests for the 2025–2026 academic year must be submitted no later than: March 31, 2026.
Approved travel must take place between: October 2025–May 5, 2026.
Your request form must be submitted at minimum 8 weeks in advance of the proposed departure date.

To submit your request for review and approval, use the Student Organization Travel Request Form. The form can also be found on the MyBaruch platform under the “Forms” tab.

Club Affiliation Form

Club Affiliation Events are defined as events (on-campus or off-campus) that do not require financial support from the club, such as monetary sponsorships from the club budget or private account. Any requests for affiliation events must be submitted via the Club Affiliation Form for approval at least two weeks in advance. This applies to events that will use the club’s name or logo, either physically or virtually, for affiliation or advertising purposes.

To submit your request for review and approval, use the Club Affiliation Form. The form can also be found on the MyBaruch platform under the “Forms” tab.

All requests will be reviewed by the Student Life Club Advisor. All requests must be approved by the Office of Student Life prior to your club participating in the event(s). Approval must be received to maintain affiliation privileges. Failure to obtain approval may result in the loss of affiliation privileges and/or the suspension of the club to have any events.

Only student organizations officially registered by Baruch College, and whose president and treasurer have attended a BOLT Workshop and completed SPARC, are eligible to have affiliate events.

Financial Process Updates

Pre-Approval for reimbursements is no longer required: If you are unable to make a purchase using a purchase order through the CUNYBuy system, you may proceed with the purchase and request a reimbursement. Please note that reimbursement amounts may not exceed $250 per purchase. For detailed instructions on how to submit a reimbursement, refer to page 28 of The Informer.

New Form: CUNYBuy Purchase Order Request Form

Clubs are no longer required to submit a Budget Spending Proposal Form (Invoice Only) for purchase orders.

Instead, if your club needs a purchase order, submit the CUNYBuy Purchase Order Request Form available on MyBaruch under the forms tab.
All clubs (including Student Government and Media Groups) must use this same form.
For more information, see page 26 of The Informer.

New Form: Final Invoice Form

All invoices should now be submitted via the Final Invoice Form on MyBaruch.

You must request a final invoice directly from the vendor.
All clubs (including Student Government and Media Groups) must use this same form.
All invoices and receipts must be submitted no more one (1) week after the event.
All invoices must be paid before any additional requests for purchase orders for a different event will be accepted.
For more information, see page 15 of The Informer.

If you have any questions about these announcements and deadlines, please reach out to your OSL club advisor.

Stephen Palencia: stephen.palencia@baruch.cuny.edu
Jan Martinez: jan.martinez@baruch.cuny.edu
Dinetta Curtis: dinetta.curtis@baruch.cuny.edu
Margaret Holman: margaret.van-ess@baruch.cuny.edu
Richard Suarez: richard.suarez@baruch.cuny.edu

Thank you and good luck this semester!